Administrative Assistant

The ideal candidate will be responsible for undertaking office routines, exchanging information, preparing technically more demanding documents by performing full clerical, administrative, and general office duties involving transcription, typing, and record and file maintenance. The job holders are required to have an understanding of the content of the manager’s job.ResponsibilitiesFollows all relevant Administration instructions so that work is carried out in a controlled and consistent manner.Follows the day-to-day operations related to own jobs in the Administration to ensure continuity of work.Prepares and produces technically more complex documents in response to certain requests.Monitors office stationary usage and initiates replenishment action to maintain supply levels.Establishes and maintains records and filing systems, replenishes stationery and arranges for the efficient operation of office equipment to ensure the managers can function effectively and efficiently.Receives and screens telephone calls, letters, and/or visitors, answers routine questions and furnishes information as necessary to ensure availability of data and efficiency of service.Prepares routine letters, reports, memoranda for function head’s signature, gathers and summarizes data in order to ensure availability of data.QualificationsDiploma in Administration.4-6 years of related experience.SkillsBusiness Acumen.English Language Skills.Professional Writing Skills.IT & Computer Literacy.