غير معلَن
We are looking for an efficient and reliable Receptionist to manage our front desk and offer administrative support across the company. You will be the first point of contact for our staff, clients, and visitors therefore, to be successful in this role, you should have a pleasant personality with excellent skills in communication and client services.• UAE experience is a must• Immediate joiners will be preferred• Related Industry experience inside UAE is a must• Must speak Russian and English• Salary: 7000 AED• Office timings: 8 hours – Monday – Friday – 9 AM to 7 PM (1-hour lunch)• Office Location: Business Bay, Dubai, UAEKey Objectives of the Job-Ensure that all staff, clients, and guests are greeted, and their queries attended to-Coordinate front-of-house tasks, including distributing and filtering incoming correspondence including attending to phone queries-To efficiently streamline office operations to the highest quality standardsDuties and Responsibilities• Coordinate external delivery• Coordinate delivery of all documents and samples that will be sent out to clients/suppliers and contractors• Visitors and guest liaison• Maintain a register of all sent and received items• Manage petty cash and costs of external deliveries• Prepare the petty cash report and reconcile it with the finance & accounting department• Provide call-out services for staff and management• Maintain a call register with a duplicate copy of all messages• Maintain a schedule for meeting room usage and keep the meeting room always tidy• Organize all fax-in documents and distribute them to staff & management• Attend operator training course 1 time per year• Advise address and location of the messenger• Confirm appointments or inform time delay of meetings to clients, suppliers, and contractors for staff & management• Greet and welcome staff, clients, and visitors and announce them as appropriate• Answer, screen, and forward incoming phone calls and mail correspondence• Ensure the reception area is tidy and presentable with the required stationery and materials• Follow safety procedures and control access to maintain office security (visitor logbook)• Manage the inventory of office supplies and order as required• Update calendar and schedule meetings as directed – including booking meeting rooms• Perform additional clerical reception duties such as filing, photocopying, faxing, etc.• Communicate customer feedback to Office Manager• Identify and report potential hazards and or maintenance issues to Office ManagerKnowledge/ Skills and Abilities:• Good communication and interpersonal skills• Ability to organize and manage documents• Knowledge of office equipment and usage• Microsoft Office skills• Coordination skills• Service mind• Good in written and spoken English and RussianSkillsEnglish, Russian, Communication skills, Coordination