Position: Executive Assistant Reports to: Executive Director/DirectorSector: Financial Services / NEOM Authority – BusinessJob Location: Sharma, KSA Role Purpose: The Executive Assistant will work to support the Sector Head and his leadership team to organize, plan and perform a variety of administrative and business support duties. The EA will perform advanced secretarial duties and attend to a variety of matters of business and personal nature for the Sector Head. The EA will need to understand the objectives of the function & maintain an excellent follow-up system. The EA handles information requests, gathers materials for reports and performs clerical functions such as preparation of correspondence, receives visitors, arranges e-conference calls, and schedules meetings and diary management. Able to work with minimum supervision and thrive under pressure. The EA must be proactive, resourceful, and efficient with high level of professionalism. KEY ACCOUNTABILITIES & ACTIVITIES : Working with Sector Head and other Senior Management across the Division to effectively design, develop, and launch scalable support solutions and tools that address business needs while meeting our high standards of secretarial support. Making sure solutions are of high quality, meeting business and operational performance indicators and delivering support experience to Division and its touchpoints in the business. Diving deep and evaluating business processes, anticipating requirements and uncovering areas of improvement. Developing optimization and automation strategies of business processes. Providing administrative assistance, such as writing and editing emails, drafting memos and preparing communications on the executive’s behalf Maintaining comprehensive and accurate corporate records, documents and reports Budget – aware of teams budget needs and communicate as needed on under/over spend Organizing meetings, including scheduling, create agendas, briefing documents, sending reminders and organizing catering when necessary Welcoming visitors, briefing executive/teams on agenda/business details, creating the necessary paperwork (gate passes, hotel, clearances, etc.) as needed Managing executive’s complex scheduling needs, including making appointments and prioritizing the most sensitive matters Coordinating travel arrangements (both domestic and international) and create trip briefing documents Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects. Become proficient in NEOM tools and train new staff. Self-motivated and able to own workload to deliver results on self-driven deadlines. BACKGROUND, SKILLS & QUALIFICATIONS: Knowledge, Skills and Experience: Extensive experience working in CEO Office and Senior Management Office dynamics. High performing individual with proven track-record Experience in developing spreadsheets in Excel, Smartsheet, PowerPoint, Microsoft Suite Strong communication skills Organizational skills, ability to mutli-task, high service orientation, commitment and flexibility Ability to work collaboratively in a team environment Ability to communicate complex ideas effectively – both verbally and in writing Qualifications And Experience. 5-10 years of experience working in an executive/C-level environment. Must have ability to maintain a positive attitude in a challenging environment Ability to act as gatekeeper and escalate relevant information to executives as needed Strong inter-personal skills Ability to treat confidential information with appropriate discretion Exceptional attention to details Provide coverage to other executive support staff as needed Benefits Free Accommodation. Free Laundry and housekeeping. Free transportation. 2 flights per month domestic round trip. 1 Annual Travel Allowance. Relocation Flight. Free Meals ( breakfast, lunch, dinner ). Schooling – 60K SAR per child up to 3 children. Bonus 20-30% annual (performance based). Savings Plan ( Long-term incentive plan ). Medical insurance ( VVIP health coverage), for Employee, Family & Parents. Annual Leave 30 working days annual. Remote Working 24 working days annual.