Executive Assistant

What You’ll DoAs a dynamic, driven Executive Assistant (EA), you will provide executive administrative support and production services for a team of Managing Directors and Partner (s) and/or Partner (s) taking full responsibility for the maintenance of a demanding schedule. Represent BCG to all internal and external contacts in a manner consistent with BCG’s value statement.While consultants spend most of their time at the client site, back here at home office, the Administrative Services Team consists of a group of smart, team-oriented people that will surround you. EAs actively participate in office life, are flexible and willing to help fellow team members, and collaborate across functions.YOU’RE GOOD ATManaging and maintaining busy outlook calendars highlighting potential conflicts, inputting travel data, conference calls, meetings etc. Developing working relationships with external clients and their assistants to facilitate the information flow and scheduling processMaintaining and developing working relationships with various BCG support staff members to maintain information flow and scheduling processOrganizing and scheduling client and internal meetings and events; prepare logistics/equipment arrangementsProviding vacation cover to other Executive AssistantsCoordinating meetings, arranging conference calls, reserving conference rooms, organizing cateringWhere appropriate preparing and circulating meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action itemsProviding administrative support to PA events: prepare invitation mailings, manage responses, arrange catering, venues and on the ground supportOrganizing and maintaining online systems for PAManaging client contacts for MSFT DynamicsOrganizing and maintaining electronic filing systemPreparing weekly timesheets and expense reportsMaintain highest level of internal and external confidentialityYou Bring (experience & Qualifications)Strong service orientation:Maturity and flexibility to work both independently and in cooperation with othersHigh level of self-motivation and initiativeWillingness to exercise good judgment and make decisions based on logic and common senseExcellent organizational skills:Ability to anticipate alternate solutions and be prepared with contingency plans as needed in a calm and efficient mannerSuperior attention to detail and accuracyFollow through/ownership of tasks to completionWillingness to consistently check and double-check all aspects of MDP/P schedule (including travel, client meeting preparations and materials)Ability to multi-task and complete a variety of projects in a fast-paced environmentAbility and willingness to work overtime on projects and tasks as requiredKnowledge and experience of the Middle East and local practicesProficient computer skills: Windows, Word, Excel, PowerPoint, OutlookOrganizational skills: ability to handle competing priorities and to work effectively in a challenging, fast-paced environmentService oriented, flexible, attentive to detail team playerAbility to respect all BCG information as personal and confidentialRequired a minimum of 4-5 years’ experience in a fast-paced environment supporting senior executives as an EA or PAYOU’LL WORK WITHOur business management and operations team members work to ensure that BCG is running smoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs