Executive Secretary

وظائف سكرتارية /

Job titleExecutive SecretaryJob purposeThe job holder is responsible for performing secretarial support activities with minimal supervision including calls and queries response, business travel coordination, hospitality coordination, guests welcoming, emails development, appointment scheduling, meetings attendance, and office supplies maintenance ensuring timeliness and quality of services.Responsibilities Update database accurately with internal and external names and numbers required for tracking and reference purposesRespond to internal and external calls, record messages and transfer calls as per standardsReceive, direct and relay fax messages to concerned stakeholders in a timely mannerRespond to queries and answer questions within authority in a timely mannerDevelop and maintain strong relationships with service providers to support required operationsAssist in coordinating travel services (visas, tickets, and accommodations) for business travels in coordination with HR ensuring timeliness and cost-effectivenessOrganize and sort mail/ courier and document information in logs for tracking and archiving at a later stageWelcome guests and visitors according to established protocols and escort to designated roomPrepare letters, emails, reports and correspondences as directed in Arabic and EnglishOrganize appointment schedules, events calendars and weekly planCoordinate availability and cleanliness of meetings facilitiesAttend meetings when required and develop minutes of meetings and follow-up for requests completionEnsure availability of all office supplies and stationeries in office at all timesUpdate office extensions and phone numbers of employees Education, CertificationsDiploma in Secretariat or Executive Management or a related fieldBachelor’s Degree in Business Administration or a related field is preferableCertified Administrative Professional (CAP) or Professional Administrative Certification of Excellence (PACE) or any other equivalent certification is preferableBasic requirements of oral and written English language (Basic) Experience 3+ years of relevant experienceExperience in office management, secretarial support and etiquetteExperience in Microsoft Office programs If you meet the job requirements, please apply hereor send your CV to [اضغط هنا لمشاهدة البريد اﻹلكتروني] , make sure the job title is written in the email subject (Executive Secretary).

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