غير معلَن
Position : Executive SecretaryIndustry : Real EstateType : Full TimeWorking Hrs. : 9:00-18:00 5 days a weekResponsibilities• Answer/direct phone calls and making follow-ups calls• Maintain daily call logbook• Write and distribute email, correspondence memos, letters, faxes and forms• Maintain contact lists• Organize and schedule appointments• Plan meetings and take detailed minutes• Assist in the preparation of regularly scheduled reports• Develop and maintain a filing system• Order office supplies and research new deals and suppliers• Book travel arrangements• Provide general support to visitors• Act as the point of contact for internal and external clients• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers• Greeting clients and serving them drinks,• Maintain daily visitors’ logbook• Update/File monthly attendance• Send attendance 29th of each month to finance to pay salary • Update monthly/annual leave records• Renew health /car insurance of employees and company cars • Renew agents RERA cards on time • Renew company cars advertisement permits on time• Keep records of office stationery and order it on time• Keep records of office supplies and order it on time• Prepare contact list of suppliers and vendors• Maintain internal and external information databases• Meeting and action management• Arranging functions, events, internal and external meetings, as well as conference/Teams calls• Preparing Board papers and taking minutes• Keep updating Developers Agency Agreement Monitoring Table• Maintain a folder to keep soft copy of the Agency Agreements • Maintaining Developers Portals links, Passwords, Usernames,• Performing other duties as assigned.Requirements:1. Independence2. Professionalism3. Discipline4. Time management5. Interpersonal skills6. Written/Verbal communication7. Attention to detail8. Microsoft Word, PowerPoint, and Excel9. Adaptability10. High school diploma 11. Degree educated preferred.12. Previous experience in the real estate industry is beneficial.