Experienced Executive Assistant – Associate – KSA

وظائف تكنولوجيا المعلومات IT /
  • وظائف تكنولوجيا المعلومات IT /
  • Saudi Arabia

Line of ServiceInternal Firm ServicesIndustry/SectorNot ApplicableSpecialismIFS – AdministrationManagement LevelAssociateJob Description & SummaryA career in Administration and Secretarial Services, within Internal Firm Services, will give you with the opportunity to provide administrative support to PwC employees. You’ll focus on using business software applications to prepare reports, receiving and directing incoming calls or emails to the appropriate parties, arranging business travel, tracking expenses, and coordinating meeting arrangements.Primary Duties And ResponsibilitiesFinancial Adhere to budgetCustomer Diary managementExtensive management of online diaries, book appointments and arrange meetings, updates as requiredEnsure Executive/s get to meetings on time with appropriate documentationAct as back up in managing other Executives’ and Principals’ diaries when their EAs are not availableCall managementHandle and screen calls for Executive/sTake and pass messages to Executive/s in a timely mannerEmail managementMonitor Executives’ email inboxes when they are out of the office or at meetings and taking action as necessaryClient relationshipsMaintain and build good working relationships with Executive/s clients and their assistants via phone and email communicationAssist other EAs during busy periods Internal ProcessMeetingsPro-active planning for meetings and follow up actions (documents, papers needed…) Organise local internal and external meetings, including organising catering, IT requirements etcMeet and greet visitorsPartner and Executive general adminProofread and finalize documents when required i.e. presentations, proposals, lettersGeneral filingKeeping Executive own contacts databases/business card storage up to dateLearning and Growth Exercise confidentiality, discretion and personal sensitivity in all aspects of the roleComply with PwC policies and procedures in all aspects of the roleBuild network of strong working relationships both internally and externallyAssist with the organisation of PwC events as needed including dinners and outside eventsAct as a key resource and liaison to other functional areas of the business, building cross-functional relationships as neededKnowledge, Skills, And AbilitiesEducation Bachelor’s degree Language Proficiency in spoken and written English, Arabic is an advantageOverall Experience3 +years’ experience in an administrative role Specific ExperienceExperience with a professional services firm preferredKnowledge And SkillsDemonstrate strong organisational skills, regularly act on own initiative, highlighting issues and suggesting possible solutionsGood oral and written communication skillsGood interpersonal skills Must possess a professional telephone mannerDemonstrated ability to work under pressureDemonstrated team player and dedication to provide high level of serviceMust possess a warm, friendly and professional demeanorKnowledge of administrative systems and processesAbility to use Google including G suiteMust possess good keyboard skills (at least 55wpm)Education (if blank, degree and/or field of study not specified)Degrees/Field Of Study RequiredDegrees/Field of Study preferred:Certifications (if blank, certifications not specified)Optional SkillsRequired SkillsDesired Languages (If blank, desired languages not specified)Travel RequirementsNot SpecifiedAvailable for Work Visa Sponsorship?YesGovernment Clearance Required?NoJob Posting End Date

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