IMI1446 – FM&SS Document Controller

JOB PURPOSE / OBJECTIVE Document Controller is responsible for the numbering, filing, sorting, distribution and retrieval of documentation produced by FM&SS. The document controller will also be the liaison between FM&SS and IMI’s Quality Control Department. KEY ACCOUNTABILITIES & WORKING RELATIONSCopying, scanning and storing of documents Review documents for accuracy and edit.Filing of documents in digital and physical records with quick access for retrieval Assist in the preparation of reports and presentations Create templates as required Create tracking registers and maintain as required Distribute documents for review and manage responses process Maintain the office environment in a professional and acceptable manner Assist with department audits as part of ISO Compliance Coordinate distribution of reports, budgets and performance statics as directed Innovation in the process to conserve paper and reduce waste Identification numbering of documentation and correspondence for tracking purposes Maintain and update Document Control Procedures and ISO Standards Distribute project-related copies to internal teams and prepare ad-hoc reports on projects as needed Maintain confidentiality around sensitive information and terms of agreement Internal Interactions: FM&SS and all other functions as requiredExternal Interactions: External contracts and vendors as and when requiredQualifications & ExperienceEducation: Degree in Information Systems, Management or equivalentCompetencies: Excellent Computer Skills (all MS suites especially Excel), Organized and Methodical, Planning and Problem-Solving Skills, Good Communicator. Ability to work in a cooperative and collaborative manner within a culturally diverse work force.Experience: Over 5 years’ experience in related fieldLanguages: Strong written and verbal communication skills in English and Arabic in mandatory.About Application Process If you meet the criteria and you are enthusiastic about the role, we would welcome your application. To complete the application you would need the following document(s): Resume/CV Certificated