Procurement Officer

JOB PURPOSE / ROLE:To coordinate the process of evaluating suppliers, products, and services, coordinate the negotiating contracts, and assist in ensuring that approved purchases are cost-efficient and of high quality. AREAS OF RESPONSIBILITY:Accountable Area;Key Responsibilities;Policies, Processes & Procedures:Follows all relevant departmental policies, processes, standard operating procedures and instructions so that work is carried out in a controlled and consistent manner.Day- to-day operations:Follows the day-to-day operations related to own job to ensure continuity of work.Procurement Planning and Execution:Coordinates with all departments to identify their needs in products and services and proceeds to the development of the annual purchasing plan and budget.Coordinate the reviews all ad-hoc purchasing requests and upon approval proceeds to their accurate execution.Coordinate the process to receive the technical characteristics of the products and services required and develops requests for proposal (RFP) in order to receive quotations that will meet purchasing needs.Coordinate the search the market for the identification of the most suitable vendors that meet the quality standards of SIMAH with the most cost-efficient manner.Coordinate Building the list of vendors that meet the requirements and standards of SIMAH and ensures their periodic evaluation in order to leverage SIMAH’s position in securing high quality, cost effective and timely delivery according to expectations. Coordinate the reviews and the evaluation of the proposals received providing a cost / benefit analysis and informs the relevant department for the technical evaluation of the selected offers.Coordinate the Participation in negotiations with vendors and the development of contracts monitoring their accurate and on time execution. Monitors the timely delivery of materials to users and ensured that users are kept fully informed of any possible delays of their material delay. Ensures receipt and inspection of materials to ensure compliance to quality and quantity.Reporting:Assists in the preparation of timely and accurate reports of SIMAH to meet company and department requirements, policies and standards.Safety, Quality & Environment:Complies with all relevant safety, quality and environmental management policies, procedures and controls to ensure a healthy and safe work environment.Related Assignments:Performs other related duties or assignments as directed. QUALIFICATIONS & EXPERIENCE:Minimum Qualifications:Bachelor degree in commercially oriented discipline such as finance, business administration or equivalent.Minimum Experience:0 – 2 years of experience in procurement/supply chain. Language:English: Intermediate.TECHNICAL KNOWLEDGE AREAS:Expert knowledge of procurement processes and standards.Hands on experience in developing and evaluating RFPs. Knowledge of vendor management.Knowledge of financial planning and capital management philosophy and processes.Experience in negotiating and development of products.CORE COMPETENCIES:Communication & Openness: Openly & proactively sharing relevant knowledge, information & understanding with others. Using written & spoken word to share or collect information & exchange ideas.Integrity, Trust & Ethics: Behaving in an honest, fair & ethical manner. Showing consistency with SIMAH’s values in words & actions.Teamworking & Cooperation: Working cooperatively with others from across departments towards the achievement of SIMAH’s strategic goals.

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