Pharmacy procurement is in charge of facilitating the procurement of medicines that meet prescribed safety and health standards at a cost-effective price. A pharmacy procurement officer drafts purchase orders for the required medication for a pharmacy and ensures the orders are in par with the budgetary allocation. The officer reviews purchase orders and other documentation drafted by procurement and ensures they are accurate. A pharmacy procurement officer develops relationships with suppliers and distributors of medicines, and negotiates for suitable prices.Responsibilities1. Leading the procurement and logistics team of drugs supply chain in pharmacies to ensure no disruption in drug supply.2. Support in the management of monthly stock orders and business forecasting – monitoring upcoming levels of demand.3. Administer and supervise the procurement of pharmaceuticals and non-pharmaceutical items4. Review and implement supply chain policies and procedures on purchasing and inventory systems to ensure efficiency services to stakeholders.5. Participate in tender evaluation and provide feedback on pharmaceutical products.6. Analyses and evaluate external price trends and new product offerings to identify opportunities to reduce overall purchasing costs.7. Oversee the inventory management and stock turn within department target.8. Ensure pharmaceutical product is purchased in timely manner with minimize out of stock situation, or to bring in alternatives where applicable.9. Preview procurement and logistics related procedures or policies to improve workflow.10. Receives all purchase requests of medicines from the warehouse manager , asks for relevant financial offers, and proceeds with the Purchase orders according to the procurement procedure.11. Prepares bidding files and manages the tender procedure for medicines with suppliers in accordance with the procurement procedure.12. Negotiates with suppliers to get suitable offers and prices.13. Proceeds with a comparison table of all received offers, and then sends it to the warehouse manager and pharmacist director for scientific and medical approval.14. Ensures that the purchasing of the drugs follow the proper legislations and regulations.15. Tracks the deliveries of all POs issued, and conducts a regular follow up with suppliers in regards to incomplete deliveries or drugs shortages.16. Ensures contract compliance through regular monitoring of all purchases.17. Analyzes product data from a variety of sources and develops a classification schema. Develops rules to ensure the accurate classification and cross-referencing of products used.18. Serves as a liaison between department, internal customers, and vendors to communicate and resolve issues, including pricing discrepancies, product conversions, inventory control practices, contract management and vendor support.19. Provide strategic advice on pharmaceutical markets trends and products.20. Coordinate with quality control personnel on drug product specifications and compliance-related issues.21. Organize stock re-distribution if necessary.22. Managing day to day Supply Chain activitiesMaintain auditable procurement documentation in compliance with standardsQualificationsBachelor’s degree in PharmacyDiploma in Purchasing and Supply ManagementCertificate courses
