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Company Name : Fun Land Vending Machines Trading LLC

Executive Assistant to CEO

  • UAE

Fun Land Vending Machines Trading LLC

The ideal candidate for this position will excel if they can keep their calm in a high pressure environment coordinating the logistics of the CEO of the company. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO’s operations run smoothly. Thus, the candidate should be detail oriented and a creative problem solver.ResponsibilitiesProvide sophisticated calendar management for CEO.Act as a liaison and provide support to the CEO.Arrange and handle all logistics for meetings and events: schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes on behalf of Board Secretary. Adhere to compliance with applicable rules and regulations set in bylaws regarding Board matters.Complete a broad variety of administrative tasks that facilitate the CEO’s ability to effectively lead the organization.Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the CEO, including those of a highly confidential or critical nature. Prioritize and determine appropriate course of action, referral, or response, exercising judgement to reflect CEO’s style and organization policy.Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately.Maintain open communications with the WSOS team, including meeting regularly with their operations and technology coordinator and providing information and documents as needed.QualificationsMust have 2 years experience of proven work as an executive assistant to CEO.Bachelor’s degree or equivalent experienceHigh degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners.Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)Good communication skills, written/verbal (English and any other language is advantageous).Ability to prioritize and meet deadlines Keep information confidentialStrong ability to execute work with a diversity, equity, and inclusion lens.Significant executive support experience, including supporting C-level executives.Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materialsStrong verbal and written communication skills.Must follow a “business attire” which include(Suit: Well pressed and tailored black, navy, gray, or brown suit, Blouse: Neat, pressed, and clean traditional collared blouseand Shoes: Clean, polished and presentable dress heels) unless the day’s tasks require otherwise (Mandatory)Exceptional organizational skills and impeccable attention to detail.

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